BYLAWS
ARTICLE I – NAME
The full name of the organization shall be Golden Boys of Pebble Creek Golf Club.
ARTICLE II – PURPOSE
The purpose of this organization is to provide a vehicle for senior golfers to participate in special weekly tournaments, interclub tournaments, and social activities.
ARTICLE III – MEMBERSHIP AND DUES
Section III.1 – MEMBERSHIP. Any male age 55 or over with an established GHIN handicap is eligible to become a member of the Golden Boys of Pebble Creek.
Section III.2 – DUES. Annual dues shall be for the fiscal year of January 1st through December 31st. The amount shall be set by the Executive Committee and announced by the Treasurer to the membership prior to Jan.15th each year.
Section III.3 – SOCIAL MEMBERSHIP. A member, former member (or widow of a former member) of the Golden Boys who is physically and permanently unable to participate in golf activities, may elect to become a Social Member. Social members will be eligible to participate in any social event sponsored by the Golden Boys. Social members will continue to pay annual dues at a reduced rate determined by the Executive Committee.
ARTICLE IV – EXECUTIVE COMMITTEE
Section IV.1 – COMPOSITION OF THE EXECUTIVE COMMITTEE. Composition of the Executive Committee shall be the chairmen from each of the four standing committees: 1. Tournaments, 2. Social, 3. Finance, and Information Technology, and
4. Member–Guest. Membership in standing committees is voluntary and does not require a vote of approval from the Golden Boy active membership for approval.
Section IV.2 – EXECUTIVE OFFICER. Within one week following the annual membership meeting, chairmen of the standing committees pick one chairman to serve as their Executive Officer. The Executive Officer presides over all Executive Committee meetings and directs the affairs of the organization as required. The Executive Committee members may vote to remove the Executive Officer with a simple majority vote and appoint a replacement to serve the remainder of his term. The Executive Officer duties include the following (unless otherwise delegated):
a. Compiles, updates, and publishes the annual calendar of events by March 1st each year.
b. Prepares and distributes Executive Committee meeting agendas.
c. Requests reports from committees as he deems necessary.
d. Prepares and distributes meeting minutes.
e. Maintains the organization’s rules as they may be enacted or modified by the Executive Board.
f. Plans the Annual Membership Meeting.
g. Forms special committees if deemed necessary by the Executive Committee.
h. Liaises between the Golden Boys and Pebble Creek Golf Club management.
Section IV.3 – TOURNAMENTS COMMITTEE. Responsibilities of the Tournaments Committee include the following tasks:
a. Create and maintain a list of monthly captains for Monday, Wednesday, Friday play.
b. Provide sign-up and team sheets, copies of rules, and competition instructions.
c. Organize and oversee Golden Boy home tournaments.
d. Represent Golden Boys as a member of the Carolina Interclub Senior Men’s League Board.
e. Develop rosters, and collect fees for Interclub tournaments.
f. Keep a written record of guests who participate in Golden Boys golf events.
Section IV.4 – FINANCE and INFORMATION TECHNOLOGY COMMITTEE. The Chairman of the Finance and Information Technology Committee shall be the Treasurer of the Golden Boys. Committee responsibilities include the following:
a. Maintain a two signature checking account (Treasurer and another Executive Committee member).
b. Collect and disburse Golden Boy funds (only for the benefit of the membership).
c. Keep receipts and expenditures records.
d. Annually prepare and distribute a notice for membership dues and optional ACE Club enrollment fees.
e. Create and maintain annual membership roster based on dues paid.
f. Prepare financial reports as deemed necessary by the Executive Committee, to include an annual budget by March 1st.
g. Perform computer assisted tasks such as publication of handicaps lists.
h. Produce computer generated score cards, team listings, and other tournament IT data-driven products.
i. Maintain the Golden Boys Website
j. Produce the Digital Handbook and post on the Golden Boys Website.
Section IV.5 – SOCIAL COMMITTEE. Organizes and directs events such as dine-a-rounds and the Christmas party. Assists the Member–Guest Committee with tournament social functions.
Section IV.6 – MEMBER–GUEST COMMITTEE. Plans, organizes, and directs the annual Member–Guest tournament.
ARTICLE V – MEETINGS, QUORUMS, and VOTING
Section V.1 – ANNUAL MEETINGS. Annual meetings shall be held in March at a time and place determined by the Executive Committee. A minimum of a two weeks advance notice will be given to the membership.
Section V.2 – SPECIAL MEETINGS. Special meetings may be called by the Executive Committee or by written request from ten or more active members. The Executive Committee ensures at least two weeks advance notice of a special meeting is given to the membership.
Section V.3 – QUORUMS & VOTES. For the purpose of amending these bylaws during a meeting, a quorum of 51% of the active membership is required. Social members shall not be counted when determining a quorum at meetings and are ineligible to vote.
If a quorum is met, two-thirds of the votes cast is needed to change an existing bylaw. Routine business items at the meeting can be approved by a simple majority of votes cast. Voting to amend bylaws may also be done electronically and paper ballot. In this case, approval of 51% of the membership is required to amend. A member may delegate his voting authority to another member by proxy. He can either email or submit a written proxy authorization to an Executive Committee member. Each proxy will be counted as a member present and may be applied to attain the 51% quorum.
Section V.4 – AGENDA. The order of business at all meetings shall be:
(1) Reading and approval of previous minutes
(2) Treasurer’s report
(3) Executive Committee reports
(4) Old business
(5) New business and
(6) Adjournment.